Everything to Consider When Choosing a Rental Copy Machine

Every office needs a photocopier. If you don’t have the ability to duplicate information easily, then your job gets a lot harder and meetings get more difficult. 

Yet a copy machine can be expensive, which makes a rental copy machine a better choice for most offices. So, what should you look for? What are the key differences between a low-quality and a high-quality rental?

Let’s take a closer look so that you can make the very best rental decision. Are you ready to learn more? Then read on!

1. What Kind of Support Does the Rental Include?

Copiers can go wrong quite easily and in a range of different ways, from the humble paper jam all the way up to horrendous mechanical faults. This means that a solid tech support service can make a huge amount of difference.

However, not every rental comes with tech support. Sometimes, when you’ve rented it, you’re on your own.

When you’re choosing a copier rental, make sure that it includes a service warranty and, potentially, tech support should anything go wrong. This could help you main productivity, so it’s a true essential.

2. Contract Specifics

Before you put pen to paper and agree to rent the copier, you should read and re-read the contract. There may be hidden charges included in the contract that you didn’t notice. If you sign without checking, you’ll be on the hook for these.

These fees can include insurance costs and filing fees, all of which add up. This is where comparing quotes from different rental companies comes in handy: ask for a complete breakdown of the cost and find the rental company that truly has the lowest fee.

3. Do Their Copiers Have the Features That You Need?

Modern copiers can do a lot more than just copy. Modern copy machines can sort copies into the correct order, feature apps that allow you to request prints and other jobs, and the ability to change the size of documents.

However, maybe you only want a basic copier: many people still do! 

This is why it’s worth taking a closer look at multiple companies. A great company will offer solutions that are tailored to you, so you get exactly the features that you need. A great example of this can be seen here:

4. Is There a Cancellation Clause?

Sometimes, things don’t go according to plan. This happens in business too, and it’s possible that your business could fail while still leasing a photocopier. If this happens, or if you need to cut down on the equipment budget, can you cancel the contract?

Many contracts don’t include a cancellation clause, which means that you’ll need to keep paying for a copier that you can’t really afford. Make sure that your contract includes one before you sign off on it.

Choosing a Rental Copy Machine Doesn’t Need to Be Difficult

We hope that you’ve enjoyed this brief guide to choosing a rental copy machine. Put our tips into practice and you’ll be able to lease the best copier for you!

For more informative content like this, check out the rest of our blog.