Is your business about to undergo a remote audit? If so, you’re probably completely unsure of how to prepare for it. But there’s no need to worry. In the information below, we’ll give a few helpful tips on how to prepare your business for a remote audit and pass with flying colors.
Read on to learn more.
What Is a Remote Audit?
A remote internal audit is a procedure that is carried out partially or completely off-site, using technology to assist the auditor when it is not possible to go to a site. Remote audits utilize Information and Communication Technology (ICT) to gather data, interview auditees, and view production areas for process verification purposes.
The variations of ICT span from teleconferencing to video technologies and apps, to online meetings and partnerships. Facetime, Skype, Zoom, GoToMeeting, Microsoft Teams, WebEx, Facebook Messenger video chat are some of the options, and the auditor can also suggest certain video and screen sharing sites.
How to Prepare for a Remote Audit
There are a few things you must do to prepare for a remote audit. Here are some of the suggestions below:
- Make sure you understand remote technology before your audit.
- It’s a good idea to test the system beforehand to ensure that all of the data can be access by the auditor. Also, determine how you will share your documents with them. If your business has a cloud-based file, figure out another form of sharing so that they can view the documents.
- Partner with the auditor and the company rep to have a plan first. This is especially important if the auditor has never been on the physical site and isn’t familiar with your company’s process.
- Be sure that every interviewee receives meeting invites and are available to respond to any audit questions. They must also know how to use technology to communicate with the auditors.
- Do an audit walk-through of the facilities before the audit takes place. Look over all of the equipment labels and review your documentation to verify that everything is in the correct place.
- Your auditor should explain to you all of the information and documentation that they need prior to audit day. Usually, they’ll need audit records, complaint logs, improvement docs, key processes, and a few other pieces of information. Take a moment to gather all of this in a file before the audit takes place.
Now that you have an idea of what needs to happen before a remote audit, check out DCS Rack to get information about their quick and easy remote auditing platform.
Are You Ready for Your Remote Audit?
Hopefully, the information listed above makes your internal remote audit go smoothly. Undergoing this type of procedure can be a bit nerve-wracking, especially if you’re new to the remote environment. However, if you ask questions and openly communicate with your auditor beforehand, it should help the process. And of course, be sure to follow the preparation tips listed above.
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